- Prepare a Mailing List (email or snail mail)
4theFile is a Web facility that allows you to turn an email message, including all its nested forwarded messages and attachments, into a linkable web “Resource” with it's own URL.
How it works, in a nutshell: you forward an email to 4theFile, and 4theFile sends you back the URL for a newly-created web resource. The url is an unguessable random string and the resources can't be found by search engines, so only people you share the random url with (or people *they* share it with, etc.) can see your resource. The resource can be viewed through any standard web browser.
The 4theFile site provides a number of features that allow developers and maintainers of other websites to use 4theFile as a simple web interface to their own sites.
We've used the 4theFile API to provide a way to submit emails to the “Notes and Attachments” list for a number of different types of OppTuna records, including Issues, Opportunities, and Leads. If 4theFile integration is enabled in your OppTuna install (see below for a “How To” guide), a special email address is shown on the Notes tab for each record, and emails previously sent to that address appear on the Notes list for the record, like this:
in this example, there's a note with an attached file (paperclip icon), and a link to a 4theFile resource (envelope icon). The mailto link at the bottom is used to submit emails to the dev2issues collection (specific to one OppTuna install) for issue #1490.
Opptuna scans 4theFile using the 4theFile API every 2 minutes for any newly submitted resources with the matching collection address and tag, and includes links to these 4theFile resources in the OppTuna note list for that record.
To enable 4theFile integration for one or all record types (i.e. Opps, Leads, Issues, etc.) in your OppTuna install, follow these steps: